Registration
WARNING
A phishing email from ops@travellerpoint.org has been sent to some participants of the conference claiming accommodation/hotel arrangements for September 2023. We do not make travel arrangements though nor do we work with a travel agency. Please delete this email - do not open - do not share details or personal info.
Registration fees
The organizing committee provides 10,000 JPY early bird registration discount to those who register for ITC Fukuoka 2023 until 30th June 2023.
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Standard registration: |
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| Category | Early bird registration fee Before 30th June, 2023 |
Standard registration fee After 1st July, 2023 |
|---|---|---|
| General | 80,000 JPY | 90,000 JPY |
| Student | 40,000 JPY | 50,000 JPY |
| Banquet | 12,000 JPY | |
| Lunch | 1,296 JPY / day | |
* Registration fee for working adult student is "general".
The registration fee includes:
- Access to plenary lecture and plenary talks, symposia, technical sessions, poster sessions, technical exhibitions
- Program book and abstract book (to be downloaded in PDF)
- Welcome reception
- Luncheon seminars (Lunch is not included)
- Coffee breaks
All speakers are required Early bird registration. If you are a speaker and we cannot confirm your registration until 30th June 2023, your presentation may be deleted from the program.
Banquet
Banquet will be held on Thursday, 28th September 2023 at Hotel Nikko Fukuoka. If you wish to join the banquet, please register from the button below. Deadline for banquet registration is 1st September, 2023.
Lunch
Lunch is not included in the registration fee. To be aware of the SDGs and to solve the problem of food loss, lunch is available for order at this conference. If you wish to order lunch(es), please order from the button below. Deadline for orders is 1st September, 2023.
You can choose a lunch box from four types of Japanese, Western/Chinese, Sandwich, or Vegetarian for each day. See the menu below.
Note that free lunches will NOT be provided at the luncheon seminars. If you wish to attend a seminar while having lunch, bring your own lunch.
* Menu may change slightly depending on availability.
To register for Banquet and order lunch box(es), please click the below button.
Note that Peatix website is used as the ordering system for banquet and lunches at ITC Fukuoka 2023, and a Peatix account must be created for orders. In addition, payment and cancellation policies will follow Peatix policies.
banquet registration / lunch orders
Payment ［Registration fee］
Select the payment method either by credit card or bank transfer on the registration form.
After completing the payment, the receipt of payment can be downloaded from the registration site.
Credit card payment
Various cards such as Visa, MaserCard, JCB, AMEX and Diners are accepted. Credit card payment will be processed through GMO Payment Gateway Inc.
Bank transfer
- Pay the registration fee to the below account.
*All bank transaction fees should be covered by remitter/participant. - Ensure to inform the paid amount and the date of bank transfer to the secretariat by email.
［Bank details］
Name of Bank: The Nishi-Nippon City Bank, Ltd.
SWIFT: NISIJPJT
Branch: Meinohama-ekimae
Account No.: 3260749
Account holder’s Name: 9th International Tribology Conference, Fukuoka 2023
Address: 1-1-17, Meinohama-ekiminami, Nishi-ku, Fukuoka, Japan
Cancellation of participation
Registered participants who are unable to attend the meeting will have their paid fees refunded in accordance with the cancellation policy below. Please provide a written notice of cancellation by email to the secretariat. If cancellation is made after 25th August, 2023 no refund of fee can be expected.
If you are infected with COVID-19 just before the conference, you will not be able to attend the conference. In this case, please contact the secretariat. To receive a refund of the participation fee, you will need to submit a COVID-19 test certificate. The certificate must be issued by a hospital/clinic within one week prior to the conference. Please note that a cancellation processing fee will be deducted from the refund.
Cancellation policy of registration fee
| Date (JST: Japan Standard Time) | Cancellation fee |
|---|---|
| Before 24th July, 2023 | 5,000 JPY |
| From 25th July, 2023 to 24th August, 2023 | 50% of registration fee |
| After 25th August | 100% of registration fee |
Entry into Japan
Foreign nationals who apply for new entry into Japan prescribed applications in the Entrants, Returnees Follow-up System (ERFS) completed by the receiving organizations located in Japan has not been required since 11th October 2022. In addition, the measures which limits the new entry of foreign tourists to a package tour have been lifted. Visa exemption arrangements have also been resumed.
Since the conditions for entry into Japan are subject to change, please check the following website and adhere to the infection control guidelines in Japan.
https://www.mofa.go.jp/ca/fna/page4e_001053.html
Visa application
If you are from a country whose citizens are required to get a visa to entry Japan, please download the information sheet from the below link. The information sheet must be filled accurately and sent to the secretariat to issue supporting documents for visa application. Please note that registration to the conference must be completed for participants who need to apply for a visa. Please be also advised to contact the Consular Section of the Embassy or Consulate General of Japan nearest you for more information in advance.
For further information about visas and documents:
https://www.mofa.go.jp/j_info/visit/visa/index.html
